Starting a new school year or summer school is mostly automated, so it takes only a few steps:

Terms

Go to the page in Admin Mode and change the year pop-up menu in the tab bar to "Start New...". This copies your grading periods from the previous year. Then you must click each grading period to enter the new dates for this year.

Courses & Standards

When you do the above step, your courses and standards are automatically copied to the new year. If you need to add, delete, or modify any courses or standards, you may do so for the new year and it will not affect the previous years.

Returning Students

At first your new year will list no current students, so go to the page to promote all students from last year. If you have a district account, you can select which feeder schools to include — e.g., a high school will promote last year's 8th-11th grade students from the appropriate schools, but not the graduated students. Then you must manually drop or demote any individuals who left the school or were held back.

Note: For this to work accurately, you must first specify your grade range on the page.

Alternatively, you may import a data file of students for the new year. It will recognize the name and/or ID of any returning students and retain all their previous information. If your data file does not include the grade level, it will automatically promote any returning students.

Note: You can promote students only for the regular school year. For summer school, you must enroll students manually or by importing.

Note: If your school normally reassigns old ID numbers from graduated students to new students, this will take extra work. Contact us to erase the ID's from graduated students so they are free to use for new students.

Graduating Students

You do not need to delete students who have graduated or left the school. It needs to keep their data for your old gradebooks, but they will not be listed as current students for the new year.

Four-Year Plans

Set a new Default template for the incoming class. (SIS only)

Old Gradebooks

Teachers' old gradebooks are always saved. They don't need to do any extra steps to save them, and they should not delete them.

When starting a new grading period in a year, it is easiest to modify a draft of the previous grading period. For example, to schedule 2nd Semester: